HRM/ATS system for automation

recruiting and HR management

Ready-made tools and business process templates for effective hiring, tailored to the needs of recruitment and employment agencies
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We will connect communication channels to the CRM system - and all communication will take place in one space for you

Automation of recruiting and HR processes

Our secret is innovative low-code tools and API integrations with important business communication channels. Create a single candidate database, track the stages of work with applicants, and communicate with them in one place without hundreds of tabs. Automate onboarding, and offboarding, as well as absence request management. Get in-depth HR analytics in a few clicks

Suitable for:

Business owners

Streamline the hiring process and increase team productivity by making all processes more automated and transparent

Recruitment and employment agencies

Meet your clients' recruiting goals faster and better and get detailed reporting. Unique CRM features help you achieve more

Heads of recruiting and HR departments

Balance workload, automate routine tasks, and use detailed reporting to analyze team performance


Improve candidate sourcing strategies and focus on quality communication in a single space instead of switching between tabs and social networks

About the service


Vacancy management

Ensure effective control over vacancies by using a status system to track the number of applied and required candidates for each vacancy. Add customized fields to meet specific requirements

Candidate management

Optimize the process of searching, hiring, and onboarding employees, monitor the status of all stages, and track the movement of candidates. Create candidate profiles, set up convenient filters, and exchange messages in one place

Absence management

Provide simplified vacation and sick leave planning for employees. Keep track of the overall absence calendar and assign temporary duties. Keep records and analyze the use of paid and unpaid vacation days
Learn more about
the features and functionality of the
service, apply for a free demo
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Integration and communication

Easily integrate the system with various platforms, websites, and social networks to efficiently find potential candidates. Use PBX Phone system, SMS, chatbots, instant messengers, and email for convenient communication, and interact with your team through internal tasks and comments

Automation and analytics

Let automation handle routine tasks. Use sophisticated candidate selection criteria and communicate with candidates via email or automated messaging. Evaluate candidates with a score card and analyze their history of interaction with your company

Comfortable workspace

Create and keep track of your projects, tasks, and contacts in convenient workspaces. Enrich this information with analytics, reports, and internal events. Interact and communicate through the system, use reference books, and expand business opportunities with API integrations

Platform features

Vacancy management
Manage vacancies with a funnel with statuses and detailed reports
Candidate management
Track the flow of candidates, assign them status, communicate with them, and leave comments
Vacancy analytics
Evaluate vacancy openings by various parameters, analyze the number of submitted and required candidates, and process statuses
Customization of vacancies
Add personalized fields and cards to your job postings to tailor them to your needs
Candidate analytics
Improve your strategy based on real-time data, evaluate candidate profiles, and apply scorecards
Absence management
Manage vacation and sick leave schedules and assign temporary duties to employees
Integration and communication
Easily integrate our CRM with various platforms, websites, and social networks to focus your team's efforts in one place
Automation of business processes
Use automation of routine internal processes, create groups of employees
Tasks and comments
Facilitate teamwork by using internal tasks and comments to share ideas and align processes
General features
Increase productivity and collaboration among colleagues with automation, use reports, integrations, and analytics to improve your business
Customization and expansion
Manage company settings, add documents, and use APIs to expand your business opportunities

See how it works

Create candidate profiles and customize convenient filters
Monitor the movement of candidates by status
Track the number of applied and required candidates for each vacancy
Provide simplified sick leave planning
Learn more about
the features and functionality of the
service, apply for a free demo
Thank you, your data has been sent successfully
Check the correctness of the completed data


Plan A
Plan B
Plan F

Account connection

Registering a new account, inviting and onboarding employees in Planfix

Free support and training

3 days
5 days
7 days

Reporting and analytics

Pre-installed report Funnel for a vacancy
Preset report Summary information on vacancies (historical data)
Pre-installed Funnel report for jobs and candidates (current data)

Knowledge base

Pre-established directory with adjustable quick responses
Set up a quick response directory
Managing configuration according to the type of the working hours

Vacancy planner

Current status of the vacancy
Vacancy funnel by status
‎Number of candidates applied for the vacancy
Number of required candidates for a vacancy
Customized fields for the vacancy card
Analytics on vacancies and their statuses
Customized vacancy card
Personalized planners for management or employees
Letter to a group of candidates
Customizable filters for any vacancy field

Candidates planner

Candidate funnel by status
Current status of the candidate
Customizable candidate cards
Customizable candidate fields
Analytics on candidates
Personalized planners for management or employees
Customizable filters for any candidate field
Email correspondence with the candidate
The ability to leave comments on the candidate and have separate communication with the team
Global history of the candidate and the counter of submitted resumes for various vacancies

Managing employee absence

Vacation and sick leave approval process
General employee absence calendar
Appointment of a temporary acting employee
Accrual of paid and unpaid vacation days
Reporting and analytics on the absence process
Vacation and sick leave approval funnel

A separate offer for Employment Agencies

Ability to add candidates who are waiting for the opening of recruitment for a specific vacancy
List of paid services, required permits or workwear
Automations and alerts to responsible persons depending on the content of a particular field
Global employment history of the candidate
Quick answers to the candidate from the quick answers database
Possibility to apply together with another candidate (family member)
Accounting for paid services provided to a candidate
The number of days worked
Bonus remuneration to recruiters, partners or intermediaries for the number of days worked by the candidate
Generating templates of documents for signature and storing signed documents for a candidate

Description of the general capabilities of the system

Integration with website, Instagram, Facebook, Google Forms, Viber, Telegram, WhatsApp, corporate email
PBX Phone system
Financial analytics
Employee groups and hierarchical relationships
Mobile application
Reach a whole new level of recruiting –
smarter, more efficient, faster!

How it works?

Platform Presentation

Arranging a video call with you to demonstrate the capabilities of the platform according to your request

Creating Terms of Reference

Discussing tasks and requirements for the implementation, agreeing on terms and conditions

System Setup

Configuring the platform according to the ToR

Hello World

Agreeing on all settings and connecting the platform to your accounts

Support and Maintenance

Providing technical support and staff training

Chat with the support team

You can ask all questions about the platform or work process in a joint chat with our support team

User reviews

Victoria Brezgalova

Thanks to ProcessFather and Planfix, we have improved all of our processes by 70%. 100% improvement wouldn’t have been possible since we are a large production company.

Without automation, we would go crazy, especially with social media. Thanks to Planfix, I have two online store managers working effectively. When it comes to requests from our social media accounts, my managers and I always have a finger on the pulse. Thanks to Planfix, managers see interested customers under each post and do their best to convert every lead to an actual buyer. In the past, we lost too many customers because we didn’t properly manage the comments under our posts. And now, using Planfix, we work with every customer who simply leaves a comment under a post expressing how they liked something that we sell. In 50% of cases, these leads become customers.

Big thank you to your entire team for constantly being online and answering my questions. Couldn’t be happier to work with professionals like you!

Andriy Panchenko

I own a company that manufactures and sells shoes online. Before we implemented Planfix, my main problem was that we couldn't scale the business. I could not hire new managers, there were problems with connecting Facebook and Instagram, and other sites. We could not reply to our customers in messengers. I had a separate manager or several managers for each site, they were confused and conflicted with each other. Decent control of KPIs and manager productivity was out of the question.After we implemented Planfix, we were able to scale the business. Managers became universal regardless of the site, and clear and understandable control tools were implemented. Before Planfix, I had 3 people working in the sales department. Today I have 17 people working there. We’ve almost tripled our sales!I went through many CRM systems before implementing Planfix, the main deciding factor for me was the approach that Mykola and his team used at ProcessFather. I talked to a lot of teams that implemented both Bitrix24 and AMO CRM, and they weren’t completely satisfied with the CRMs. It was very important for me to be in constant contact with Mykola and his team so that my demands were met as quickly as possible, and exactly the way I wanted.I am absolutely satisfied with the cooperation, this is the fourth year that we’ll be working together. Everything is great. Thank you, ProcessFather!

Kim Fomkin

To everyone who’s currently struggling with business automation and building systematic work processes for the company, I definitely recommend Mykola and his team.

Step by step we’re solving various processes in my IT company. As a recent example, we have developed and implemented a system for our new "server technical support and administration" services that automates and simplifies work with our clients.

I really like Mykola's work principles. He’s always eager to offer the best solutions, without trying to add extra work. Our cooperation is very efficient and transparent.

Yaremenko Vadym

Our company offers chimney and venting services with home visits. For 6 months we’d been using AMO CRM, but it did not solve our problems, so we started to look for another solution that would cover our needs while offering flexible settings + good ratio of price/quality. At the Business Concentrate forum, we were advised to pay attention to PlanFix, and that’s how we turned to the guys from ProcessFather. We didn’t have a huge budget, so we broke down the CRM integration into step-by-step stages, and everything worked out 🙂 Hooray! Slowly but surely, we’ve adjusted all the main processes and taught the employees how to work with the platform. It took them some time to get used to this new software, but eventually, they figured it out! Now everything works as we wanted. The reports are displayed automatically and there’s finally no need to create them manually! We’re exploring all of the features, improving, making adjustments, and learning! I’m really satisfied with the cooperation 😀🙏 The most valuable thing to note is the loyal, understanding, and compassionate attitude of Mykola and his ProcessFather team!

Andriy Kolomiytsev

Many thanks to Mykola! I’m happy to cooperate with ProcessFather.

Their team of specialists managed to implement a model of our company's business processes into the CRM Planfix system, which allowed to formalize the relationship in the vertical management of the company and make the work process much more manageable.

I definitely recommend these guys.They respond almost instantly to any adjustment requests and when new tasks arise.

Cool people, great cooperation.

Albert Shoom

Huge thanks to ProcessFather for helping to put our social media in order. Instagram and Facebook provide little functionality to work with customers, and ProcessFather, together with Planfix, fills all the gaps due to which we may lose customers, orders, and money.

The platform takes some time to get used to, but after that life becomes much easier))

And most importantly, whenever something is unclear, you can contact ProcessFather support, and they will instantly solve any of your problems.

Alexandr Kuznetsov

Planfix is a powerful corporate governance tool. We at InteractiveCenter didn’t use PlanFix to its full potential before teaming up with ProcessFather. In the span of several months of cooperation, we’ve managed to digitize important business processes. Mykola is extremely proactive! He doesn’t simply follow the ToR but predicts and makes guesses about what we actually need. Then he helps us to form requests and implement them. Recommended!

Anastasia Karida

Lead Maketer
It is a pleasure to work with professionals who can hear, submerge into, and understand the specifics of the client's business process. Thank you Process Father for your promptness, expertise, and patience :)

Nikita Pustovoi

For some time we worked with AMO CRM. It was convenient for us in terms of making calls, the sales department was satisfied, the integration with landing worked great, and everything was great. But the integration with Instagram and direct messages, in particular, worked crookedly. There were very few useful settings, filters, analytics, controls, etc…

We didn't know what to do and by chance, I met Mykola and his company ProcessFather. He offered to start working with Planfix. We didn’t know about this software at all, you’d agree it’s not the most popular platform out there. But we decided to take a risk and give it a try. So now with Planfix, our team has grown to 17 people, they work with the platform efficiently, and everything’s clear and transparent. There are different policies for the distribution of leads, you can easily monitor conversion rates, and you can see how many leads of different statuses each manager works with. We can precisely determine the load and therefore draw conclusions. It has become much easier to run a company.

Simple chatting in the direct messages doesn’t lead to any conclusions, it is impossible to calculate the profit. With 12 people, you can’t just go in and count the money. Without this platform, we would not be making as much money for sure. Everything would be much more complicated. Employees would not earn so much, they would have lower efficiency, it’s all closely connected. We would have an increased staff turnover, the recruiter would have more work, and so on ...

Just imagine how one platform can solve so many issues. I am very grateful to ProcessFather for their help, what they did for us is just fantastic. You surely gotta try to work with them!


This is the first time I'm seeing your platform. Why should I trust you?

Our PlanFix platform team gets most of our work through word-of-mouth recommendations from our direct users and business owners, without any social media advertisements. We proudly share our client testimonials, you can find them directly on the website :)

How much will it cost to migrate to your platform?

Data import is included in the cost of Plan B and Plan F service packages.

How much does it cost to work with your platform?

Support and staff training are included in the cost of all service packages, the only difference between the packages is the duration of the support period.

How long does the setup take?

It can take 2-3 business days to prepare and set up your account. At any given stage of preparation, you can join the process and control the work if you wish.

Why are you unique?

We do not simply sell software, we set up the perfect workspace for your company. Thanks to our experience of working with recruiting agencies and HR managers, we have developed the best interface for your needs.

If I don't have a website now, will I be able to connect it later?

Absolutely! When setting up your account, we will prepare all the necessary settings for receiving requests from the website in advance. In the future, the site can be connected whenever you need, and the setup will take practically no time.

How much do your services cost?

The cost of CRM integration varies depending on the service package. Every package price you see on our website is a one-time payment for our services that includes CRM integration and setup.After making a one-time payment, you will only need to pay a subscription fee for the CRM Planfix software product. The cost of the subscription fee for further use is calculated based on the number of employees who will work in the account. For additional details about the pricing, please refer to

If I need to make adjustments after the test period, who should I contact?

Usually we cooperate with the majority of clients even after the end of the test period on the terms of hourly service payments. These are set individually.

What opportunities do Vacancies and Candidate Planners provide?

A vacancy and a candidate are two independent entities with their own attributes and characteristics. We have placed them in different planners to make you feel comfortable working with each of them separately. However, when you link a specific candidate to a particular vacancy, the system establishes important connections and interactions that contribute to the development and optimization of your internal business processes.

What tools for integration with external platforms are available in the system?

Now it doesn't matter which communication channels you use - Facebook, Instagram, WhatsApp, Viber, Telegram, or email. You can communicate with candidates directly from Planfix. Wherever a candidate writes to you, you will see their message in the Chronicle and can respond instantly, and they will receive your response where they started the conversation. Didn't see the platform you need on the list? Just let us know - Planfix has a wide range of integration options through open API methods, so we will be able to integrate exactly the platform you need.

Why is it worth considering the Maximum Full Set?

"The Maximum Full Set" is the perfect choice for improving recruiting and employee management. This package not only provides advanced features to get you off to an effective start, but also takes into account the future needs of your business by giving you access to additional customizations. In addition to financial benefits, choosing this package you also get the maximum number of days of free support for your employees.

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Why choose us?

Our solution has no equivalents on the market
Efficiency and friendliness
We support customers and respond to requests in an average of 15 minutes
11 years on the market
Planfix has been successfully operating on the market for 11 years, it is a solid foundation for your personalized HRM/ATS system
6 years of experience in IT
Our team has worked on a variety of IT solutions for businesses, so we know the specifics of such products and the features of effective operational management
Easy implementation
You can make any changes to existing software settings without appealing to programmers
A complete management system
With PlanFix's adaptive features, you can create a single system for managing your company's processes
Features not found in other systems
Even standard features, such as recurring tasks or a report builder, are more advanced in Planfix, allowing you to achieve deeper results
Freedom of decision and flexibility
You can use ready-made templates or customize everything from scratch. Planfix literally grows with your company
Everything at your fingertips
In Planfix, departments and processes work with shared data, so there is no need to manually transfer and duplicate it. This reduces the likelihood of errors
Branded corporate CRM
Planfix can be customized in corporate colors, with a company logo and menu items leading to your websites and services
Clear and fast app for iOS and Android
Even remotely, you can always stay in touch, set and complete tasks
We bring your vision of processes to life
We do not offer template solutions, we create personalized process chains that will be most convenient for your company
Setup cost and cost per user in the future
We can easily adapt our many years of experience in Planfix to your needs, so the cost of setting up an HRM/ATS system is several times lower than similar services on the market